Privacy Policy

Last Updated: 03/03/2026

Office Hours LLC ("we", "our", or "us") operates the Office Hours application (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal information when you use our Service.

1. Information We Collect

1.1 Information from Microsoft Teams

When you use Office Hours through Microsoft Teams, we receive the following information from Microsoft:

  • User Identifier: Your unique Microsoft Azure AD object ID

  • Email Address: Your organizational email address

  • Display Name: Your name as configured in Microsoft 365

  • Tenant Identifier: Your organization's Microsoft 365 tenant ID

1.2 Information We Generate

When you use the Service, we automatically collect:

  • Room Activity: Which rooms you join and when

  • Session Duration: How long you spend in each room

  • Usage Patterns: Aggregated statistics about room usage

1.3 Information from Administrators

Your organization's administrator may provide:

  • License Assignments: Which users have access to Office Hours

  • Room Configuration: Names and descriptions of coworking rooms

2. How We Use Your Information

We use the collected information for the following purposes:

Purpose Legal Basis Provide the Service Contract performance Show who's in rooms Legitimate interest Generate usage reports for admins Legitimate interest Improve the Service Legitimate interest Comply with legal obligations Legal obligation

3. Data Sharing

3.1 Within Your Organization

  • Your presence in rooms is visible to other licensed users in your organization

  • Administrators can view aggregated usage statistics

  • Your organization controls who has access to the Service

3.2 With Third Parties

We do not sell your personal information. We may share data with:

  • Microsoft: We use Microsoft Graph API to create meetings and send notifications

  • Service Providers: Hosting and infrastructure providers who process data on our behalf

  • Legal Requirements: When required by law or to protect our rights

4. Data Retention

Data Type Retention Period Active session data Until session ends Usage history 12 months Account information Duration of license + 30 days

5. Data Security

We implement appropriate technical and organizational measures to protect your data:

  • Encryption in transit (TLS 1.2+)

  • Encryption at rest

  • Access controls and authentication

  • Regular security assessments

  • Multi-tenant data isolation

6. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data

  • Correction: Request correction of inaccurate data

  • Deletion: Request deletion of your data

  • Portability: Request your data in a portable format

  • Objection: Object to certain processing activities

To exercise these rights, contact your organization's administrator or us at [PRIVACY EMAIL].

7. International Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.

8. Children's Privacy

Office Hours is designed for organizational use and is not intended for children under 16. We do not knowingly collect data from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

10. Contact Us

If you have questions about this Privacy Policy, please contact us:

Data Processing Addendum

For enterprise customers, we offer a Data Processing Addendum (DPA) that includes:

  • Standard Contractual Clauses (SCCs)

  • GDPR compliance commitments

  • Security measures documentation

Contact sales@officehrs.app for more information.

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